Facility Information: Difference between revisions

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Created page with "= Facility Information Page = The '''Facility Information''' page on the NAN portal enables facility managers, staff, and directors to manage and publish details about their NMR facility and instruments. This page acts as a content management interface, and all designated staff members have permission to edit facility-related content across the Facility Dashboard. == '''Overview''' == The Facility Information page is used to populate the facility and instrument section..."
 
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= Facility Information Page =
{{FacilityDashboardNavigation}}


The '''Facility Information''' page on the NAN portal enables facility managers, staff, and directors to manage and publish details about their NMR facility and instruments. This page acts as a content management interface, and all designated staff members have permission to edit facility-related content across the Facility Dashboard.
== '''Overview''' ==
The Facility Information page on the NAN portal enables facility managers, staff, and directors to manage and publish details about their NMR facility and instruments. This page acts as a content management interface. Designated staff members can edit facility-related content across the Facility Dashboard.


== '''Overview''' ==
It is used to populate descriptive and operational details about facilities, making them discoverable through the NAN portal.
The Facility Information page is used to populate the facility and instrument sections of the NAN portal. It allows staff to input descriptive and operational information to help users discover relevant facilities and understand the services offered.


== '''General Facility Information''' ==
=== '''General Information''' ===
Facility staff can enter:
{| class="wikitable"
* '''Long Name''' and '''Short Name''' of the facility
! Field !! Description !! Required
* A URL linking to the facility's main website
|-
* A '''Facility Description''' providing an overview of the center
| '''Long Name''' || Full name of the facility. || Yes
* A view of the '''Generic Facility Account''', which can be used to assign datasets that do not belong to a PI's lab
|-
| '''Short Name''' || Abbreviated name for display. || Yes
|-
| '''Facility Website URL''' || Link to the facility’s main website. || Yes
|-
| '''Facility Description''' || A paragraph describing the facility’s focus and capabilities. || Yes
|-
| '''Generic Facility Account''' || Internal account used to assign datasets not affiliated with any PI. || auto-generated
|}


== '''Facility Services''' ==
=== '''Facility Services''' ===
Facilities can specify the services they provide. These appear in the Resource Connector and are searchable as the portal grows. Each service includes a free-text description field.
Facilities may list supported services. Each service has an optional free-text description field and a default description is provided, but is fully editable.


Available services include:
{| class="wikitable"
* Remote Access
! Service !! Description Field Available
* Self Service
|-
* Consultation
| Remote Access || Yes
* Training
|-
* Shipping and Handling
| Self Service || Yes
* Analysis
|-
* Experiment Setup
| Consultation || Yes
* Data Processing
|-
* Sample Preparation
| Training || Yes
* Rotor Packing
|-
| Shipping and Handling || Yes
|-
| Analysis || Yes
|-
| Experiment Setup || Yes
|-
| Data Processing || Yes
|-
| Sample Preparation || Yes
|-
| Rotor Packing || Yes
|}


== '''Additional Facility Web Pages''' ==
=== '''Additional Facility Web Pages''' ===
Facilities can link to additional web pages and categorize their purpose. These links appear in the facility profile on the NAN portal.
Facilities may link to supplementary pages beyond the main facility URL entered in General information and categorize their purpose. A Test URL button may be used to ensure that the URL is properly formatted and is active. An actions button allows the URL to be removed.


Possible purposes:
{| class="wikitable"
* Contact
! Webpage Type (Required field)
* Facility Access
!Website URL (Required Field)!! Description
* Overview
|-
* Policy
| Contact
* Rates
|''enter URL''|| Contact information or personnel directory
* Research
|-
* Service
| Facility Access  
* Spectrometers
|''enter URL''|| Instructions or policies for accessing the facility
|-
| Overview  
|''enter URL''|| High-level introduction to the facility
|-
| Policy  
|''enter URL''|| Usage or access policies
|-
| Rates  
|''enter URL''|| Pricing for services or instruments
|-
| Research  
|''enter URL''|| Highlights of ongoing or past research
|-
| Service  
|''enter URL''|| Detailed list of available services
|-
| Spectrometers  
|''enter URL''|| Dedicated information about instruments at the facility
|}


== '''Facility Addresses''' ==
=== '''Addresses''' ===
Facilities may provide addresses for:
{| class="wikitable"
* Mailing Address
! Address Type !! Description
* Shipping Address
|-
* Physical Location
| Mailing Address || Address for correspondence
|-
| Shipping Address || Address for receiving physical samples or items
|-
| Physical Location || Actual building/lab location of the facility
|}


== '''Staff Management''' ==
=== '''Staff''' ===
Facility staff can be added along with their roles and responsibilities.
Staff may be added with required First and Last Names. Optionally phone and email may be added. A Role and Responsibility pull-down must be chosen.


Available roles:
==== Roles ====
* Administrator
{| class="wikitable"
* Director
! Role !! Description
* Engineer
|-
* Facility Manager
| Administrator || Oversees administrative operations
* Researcher
|-
* Technician
| Director || Overall leadership and strategic direction
* Approver
|-
| Engineer || Technical hardware and system support
|-
| Facility Manager || Primary contact for daily operations
|-
| Researcher || Scientific users associated with the facility
|-
| Technician || Laboratory and technical support staff
|-
| Approver || May approve requests or data actions
|}


Staff responsibilities:
==== Responsibilities ====
* Administrative Services
{| class="wikitable"
* Equipment Maintenance
! Responsibility !! Description
* Experiment Support
|-
* Sample Shipping and Handling
| Administrative Services || Scheduling, billing, and documentation
* Scheduling
|-
| Equipment Maintenance || Overseeing hardware performance and upkeep
|-
| Experiment Support || Assisting users with experiment setup and troubleshooting
|-
| Sample Shipping and Handling || Coordination of sample logistics
|-
| Scheduling || Managing instrument availability and reservations
|}


== '''Contacts''' ==
=== '''Contacts''' ===
Contacts are chosen from the list of staff members. They are used to highlight primary points of contact for the facility.
Contacts are selected from staff members to act as primary communication points for the facility. For staff designated as Contacts, the Work Phone and Email is required. In addition the Contact Type must be selected
{| class="wikitable"
! Contact Type
|-
| Administrative Services
|-
|Equipment Maintenance
|-
|Experiment Support
|-
|Sample Shipping and Handling
|-
|Scheduling
|}


== '''Controls and Status''' ==
=== '''Controls and Status''' ===
* A '''Save''' button stores all changes.
{| class="wikitable"
* A '''Discard Changes''' button reverts to the previous state.
! Control !! Description
* A '''Ready for Public View''' toggle allows staff to prepare and review content privately before making the facility visible on the public-facing NAN portal.
|-
| '''Save''' || Commits all entered information to the portal. || Always available
|-
| '''Discard Changes''' || Reverts unsaved changes. || Always available
|-
| '''Ready for Public View''' || Toggle to delay publication of data until ready for public release. || Optional
|}


== '''Initial Setup''' ==
=== '''Initial Setup''' ===
When a new facility joins NAN, one individual is designated as a facility staff member. This person is responsible for populating the Facility Information page and inviting additional staff members to participate.
Adding a new facility node to NAN is a manual process. At the time that the facility is added to the NAN database an initial user will be identified and marked as a facility manager so that they may begin to add facility information and add additional staff who will then have access to the facility dashboard to assist with populating facility information.

Latest revision as of 16:40, 10 June 2025

Overview

The Facility Information page on the NAN portal enables facility managers, staff, and directors to manage and publish details about their NMR facility and instruments. This page acts as a content management interface. Designated staff members can edit facility-related content across the Facility Dashboard.

It is used to populate descriptive and operational details about facilities, making them discoverable through the NAN portal.

General Information

Field Description Required
Long Name Full name of the facility. Yes
Short Name Abbreviated name for display. Yes
Facility Website URL Link to the facility’s main website. Yes
Facility Description A paragraph describing the facility’s focus and capabilities. Yes
Generic Facility Account Internal account used to assign datasets not affiliated with any PI. auto-generated

Facility Services

Facilities may list supported services. Each service has an optional free-text description field and a default description is provided, but is fully editable.

Service Description Field Available
Remote Access Yes
Self Service Yes
Consultation Yes
Training Yes
Shipping and Handling Yes
Analysis Yes
Experiment Setup Yes
Data Processing Yes
Sample Preparation Yes
Rotor Packing Yes

Additional Facility Web Pages

Facilities may link to supplementary pages beyond the main facility URL entered in General information and categorize their purpose. A Test URL button may be used to ensure that the URL is properly formatted and is active. An actions button allows the URL to be removed.

Webpage Type (Required field) Website URL (Required Field) Description
Contact enter URL Contact information or personnel directory
Facility Access enter URL Instructions or policies for accessing the facility
Overview enter URL High-level introduction to the facility
Policy enter URL Usage or access policies
Rates enter URL Pricing for services or instruments
Research enter URL Highlights of ongoing or past research
Service enter URL Detailed list of available services
Spectrometers enter URL Dedicated information about instruments at the facility

Addresses

Address Type Description
Mailing Address Address for correspondence
Shipping Address Address for receiving physical samples or items
Physical Location Actual building/lab location of the facility

Staff

Staff may be added with required First and Last Names. Optionally phone and email may be added. A Role and Responsibility pull-down must be chosen.

Roles

Role Description
Administrator Oversees administrative operations
Director Overall leadership and strategic direction
Engineer Technical hardware and system support
Facility Manager Primary contact for daily operations
Researcher Scientific users associated with the facility
Technician Laboratory and technical support staff
Approver May approve requests or data actions

Responsibilities

Responsibility Description
Administrative Services Scheduling, billing, and documentation
Equipment Maintenance Overseeing hardware performance and upkeep
Experiment Support Assisting users with experiment setup and troubleshooting
Sample Shipping and Handling Coordination of sample logistics
Scheduling Managing instrument availability and reservations

Contacts

Contacts are selected from staff members to act as primary communication points for the facility. For staff designated as Contacts, the Work Phone and Email is required. In addition the Contact Type must be selected

Contact Type
Administrative Services
Equipment Maintenance
Experiment Support
Sample Shipping and Handling
Scheduling

Controls and Status

Control Description
Save Commits all entered information to the portal. Always available
Discard Changes Reverts unsaved changes. Always available
Ready for Public View Toggle to delay publication of data until ready for public release. Optional

Initial Setup

Adding a new facility node to NAN is a manual process. At the time that the facility is added to the NAN database an initial user will be identified and marked as a facility manager so that they may begin to add facility information and add additional staff who will then have access to the facility dashboard to assist with populating facility information.

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